The Society of King Charles the Martyr (SKCM) Legal and Copyright Information

The Society of King Charles the Martyr was founded in London in 1894. Since that time it has worked to promote the cause of King Charles’s martyrdom and saintdom. Since the founding and in more recent times, chapters affiliated with The Society of King Charles the Martyr have also been organised. The term “The Society of King Charles the Martyr” and the abbriviation “SKCM” may only be used by those chapters or organisations officially recognised and given permission by the mother organisation in the United Kingdom. Such organisations, individuals or groups using this term or abbreviation without the express permission of our organisation may be subject to civil and/or legal penalties and may be subject to prosecution under British law.

The logos, images and content on these Web pages, and the products sold or distributed through our online shop, including but not limited to our journal Church and King, are the
exclusive property of the mother organisation of The Society of King Charles the Martyr. The content, logos and images may only be used, displayed or distributed when official permission has been granted by the mother organisation of The Society of King Charles the Martyr. Any other use of the content, logos and images on these Web pages, any other use of the content and materials sold through our online shop and any other use of traditionally-distributed and produced materials by the mother organisation of The Society of King Charles the Martyr is strictly prohibited without the express permission of the Chairman or Chaplain.

The mother organisation of the The Society of King Charles the Martyr is the exclusive owner of all its own content, publications and materials produced, sold or distributed,
electronically or otherwise (including, but not limited to, publications sent via the post). Affiliated chapters and organisations as well as non-affiliated organisations, wherever
they may be, are not entitled to use, sell, publish or distribute

these materials, electronically or otherwise. This site and its content is solely authorised by the British organisation of The Society of King Charles the Martyr.

Copyright © 2011-2021

The Society of King Charles the Martyr? All Rights Reserved
Revised: 11.11.11

General Privacy Notice

Your personal data – what is it?
“Personal data” is any information about a living individual which allows them to be
identified from that data (for example a name, photographs, videos, email address, or
address). Identification can be by the information alone or in conjunction with any other
information. The processing of personal data is governed by the Data Protection Bill 2017, the
General Data Protection Regulation 2016/679 (the “GDPR”) and other legislation relating to
personal data and rights such as the Human Rights Act 1998.

Who are we?
This Privacy Notice is provided to you by the Committee of the Society of King Charles the
Martyr which is the data controller for your data.

What data does the data controller listed above process?
The data controller will process some or all of the following where necessary to perform their
• Names, titles and aliases, photographs;
• Contact details such as telephone numbers, addresses and email addresses;
• Where they are relevant to our mission, or where you provide them to us, we may
process demographic information such as gender, age, date of birth, marital status,
nationality, education/work histories, academic/professional qualifications, hobbies,
family composition, and dependents;
• Where you make donations or pay for activities, financial identifiers such as bank
account numbers, payment card numbers, payment/transaction identifiers, policy
numbers, and claim numbers;
• The data we process is likely to constitute sensitive personal data because as a
Christian society, the fact that we possess your data at all may be suggestive of your
religious beliefs. Where you provide this information, we may also process other
categories of sensitive personal data: racial or ethnic origin, political beliefs, criminal
records, fines and other similar judicial records.
How do we process your personal data?
The data controllers will comply with their legal obligations to keep personal data up to date;
to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access
and disclosure and to ensure that appropriate technical measures are in place to protect
personal data.

We use your personal data for some or all of the following purposes:
• To enable us to meet all legal and statutory obligations (which include maintaining our
membership roll);
• To deliver the Society’s mission, and to carry out any other voluntary or charitable
activities for the benefit of the public as provided for in the constitution and statutory
framework of the data controller;
• To administer the Society’s membership records;
• To fundraise and promote the interests of the Society;
• To maintain our own accounts and records;
• To process a donation that you have made (including Gift Aid information);
• To seek your views or comments;
• To notify you of changes to our events and role holders;
• To send you communications which you have requested and that may be of interest to
you. These may include information about campaigns, appeals, other fundraising
• To process a grant or application for a role.

What is the legal basis for processing your personal data?
Most of our data is processed because it is necessary for our legitimate interests, or the
legitimate interests of a third party. Religious organisations are also permitted to process
information about your religious beliefs to administer membership or contact details. Where
your information is used other than in accordance with one of these legal bases, we will first
obtain your consent to that use.

Sharing your personal data
Your personal data will be treated as strictly confidential. It will only be shared with third
parties where it is necessary for the performance of our tasks or where you first give us your
prior consent. It is likely that we will need to share your data with some or all of the
following (but only where necessary):
• Our agents, servants and contractors. For example, we may ask a commercial provider
to send out newsletters on our behalf, or to maintain our database software;
• Other clergy or lay persons nominated by the committee to support the mission of the
• On occasion, churches with which we are carrying out joint events or activities.

How long do we keep your personal data?
We will keep some records permanently if we are legally required to do so. We may keep
some other records for an extended period of time. For example, it is current best practice to
keep financial records for a minimum period of 7 years to support HMRC audits. In general,
we will endeavour to keep data only for as long as we need it. This means that we may delete
it when it is no longer needed.

Your rights and your personal data
You have the following rights with respect to your personal data:
When exercising any of the rights listed below, in order to process your request, we may need
to verify your identity for your security. In such cases we will need you to respond with proof
of your identity before you can exercise these rights.
1. The right to access information we hold on you
• At any point you can contact us to request the information we hold on you as well
as why we have that information, who has access to the information and where we
obtained the information from. Once we have received your request we will
respond within one month.
• There are no fees or charges for the first request but additional requests for the
same data may be subject to an administrative fee.
2. The right to correct and update the information we hold on you
• If the data we hold on you is out of date, incomplete or incorrect, you can inform
us, and your data will be updated.
3. The right to have your information erased
• If you feel that we should no longer be using your data or that we are illegally using
your data, you can request that we erase the data we hold.
• When we receive your request, we will confirm whether the data has been deleted
or the reason why it cannot be deleted (for example because we need it for our
legitimate interests or regulatory purpose(s)).
4. The right to object to processing of your data
• You have the right to request that we stop processing your data. Upon receiving the
request, we will contact you and let you know if we are able to comply or if we
have legitimate grounds to continue to process your data. Even after you exercise
your right to object, we may continue to hold your data to comply with your other
rights or to bring or defend legal claims.
5. The right to data portability
• You have the right to request that we transfer some of your data to another
controller. We will comply with your request, where it is feasible to do so, within
one month of receiving your request.
6. The right to withdraw your consent to the processing at any time for any processing of
data to which consent was sought.
• You can withdraw your consent easily by telephone, email, or by post (see Contact
Details below).
7. The right to object to the processing of personal data where applicable.
8. The right to lodge a complaint with the Information Commissioner’s Office.

Transfer of Data Abroad
Any electronic personal data transferred to countries or territories outside the EU will only be
placed on systems complying with measures giving equivalent protection of personal rights
either through international agreements or contracts approved by the European Union. Our
website is also accessible from overseas so on occasion some personal data (for example in a
newsletter) may be accessed from overseas.

Further processing
If we wish to use your personal data for a new purpose, not covered by this Notice, then we
will provide you with a new notice explaining this new use prior to commencing the
processing and setting out the relevant purposes and processing conditions. Where and
whenever necessary, we will seek your prior consent to the new processing.

Contact Details
Please contact us if you have any questions about this Privacy Notice or the information we
hold about you or to exercise all relevant rights, queries or complaints at:
You can contact the Data Controller for The Society of King Charles the Martyr using the
following email:

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.